Privacy Policy

Last Updated: January 16, 2025

1. Introduction

This Privacy Policy describes how FocusedEmails ("we," "our," or "us") collects, uses, and shares information about you when you use our email analysis service (the "Service"). Please read this policy carefully to understand our practices regarding your information.

2. Information We Collect

2.1 Information from Google Account

Through your Google account, we access:

  • Email content (read-only)
  • Email metadata (subjects, dates, sender information)
  • Basic profile information (name, email address)

2.2 User Account Information

We collect and store:

  • Email address
  • First and last name
  • Last login timestamp
  • Onboarding status
  • Selected email analysis preferences and priorities
  • Custom keywords for email analysis

2.3 Analysis Data

We generate and store:

  • Email analysis results
  • Priority scores
  • Categorized email summaries
  • AI-generated insights about your email patterns

3. How We Use Your Information

3.1 Primary Uses

  • To provide email analysis and prioritization services
  • To generate insights about your email communication patterns
  • To authenticate you and maintain your account
  • To customize the service based on your preferences

3.2 Technical Uses

  • To maintain and improve the Service
  • To debug and prevent technical issues
  • To ensure security of the Service

4. Data Processing

4.1 Email Analysis

  • We analyze your emails using artificial intelligence to identify priorities
  • Analysis includes content scanning for user-specified keywords and patterns
  • Results are used to generate summaries and recommendations

4.2 Data Storage

  • We store analysis results and user preferences
  • Email content is processed in real-time and not permanently stored
  • Account information is stored securely in our database

5. Information Sharing

We do not sell, rent, or share your personal information with third parties except:

  • To comply with legal obligations
  • To protect our rights or property
  • With service providers who assist in operating our service (under confidentiality agreements)

6. Data Security

We implement appropriate technical and organizational security measures to protect your information, including:

  • Encryption of data in transit and at rest
  • Secure authentication procedures
  • Regular security assessments
  • Limited employee access to user data

7. Your Rights and Choices

You have the right to:

  • Access your personal information
  • Correct inaccurate data
  • Request deletion of your account and data
  • Revoke Google account access permissions
  • Export your data

8. Data Retention

We retain your information for as long as your account is active or as needed to provide services. Upon account deletion, we will:

  • Delete or anonymize your account information
  • Remove analysis results
  • Revoke access to your Google account

9. Children's Privacy

The Service is not intended for and may not be used by children under the age of 13. We do not knowingly collect information from children under 13.

10. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of any material changes by:

  • Posting the new Privacy Policy on our website
  • Sending you an email notification
  • Displaying a notice in the Service

11. Use of Google Workspace APIs and AI Models

We want to be explicitly clear about how we use data accessed through Google Workspace APIs:

  • We do NOT use any data obtained through Google Workspace APIs to develop, improve, or train generalized AI and/or ML models.
  • Any AI analysis performed on your emails is done using existing AI models and is strictly for providing personalized insights for your individual account.
  • The analysis results are only used to provide you with personalized email management features and are not used to train or improve AI models.
  • All data processing is performed solely to deliver the specified service features to you, the individual user.

Our use of Google Workspace APIs is strictly limited to:

  • Reading your email content to provide immediate analysis and insights
  • Generating personalized email priorities and categorizations
  • Creating individual user insights and recommendations
  • Maintaining necessary service functionality

12. Contact Information

If you have questions about this Privacy Policy or our privacy practices, please contact us at:

  • Email: focusedemailsai@gmail.com